If you have insurance, please upload a copy. Or alternatively you may wait until your application has been reviewed and our team will advise you further. 

Depending on your event you may need to provide the following documentation, permits or licenses:

• Temporary Food Service Permit
• Notification of Neighboring Property Owners.
• Serve it Right Certificate
• Business License
• Gaming License
• Liquor License
• CAPE Application
• Designated Driver Program

An Event Safety/ Emergency Response Plan in mandatory for all events. 

If you have these documents ready for submission please upload below. Otherwise all additional documents MUST be submitted at least two weeks prior to your event. 

You can find more information regarding these permits in our SPECIAL EVENTS BROCHURE.

GENERAL CONDITIONS FOR ALL EVENTS USING CITY PROPERTY:

1.  Hold and save harmless the City from and against all claims and damage arising out of, or in any way connected with, the event;
2. LIABILITY INSURANCE & INDEMNITY: All events that require street closures, use of City streets for walks, sidewalk events, and events on other City property must provide liability insurance. Liability insurance requirements will range between $ 3,000,000 and $ 5,000,000, depending on the risk potential assessed by the City of Revelstoke. You will be advised of the required amount after review of your completed application.
3. If the event is a liquored event the event organizer shall provide Host Liquor Liability insurance prior to the event. 
4. Proof of Liability Insurance naming The City of Revelstoke as "additional insured" must be provided a minimum of 10 working days prior to the event.  
5. The Renter agrees to indemnify and save harmless the Corporation of the City of Revelstoke, all Employees, Officers and Agents of the City from any and all liabilities, damages, costs, claims, suits or actions arising out of or pertaining to this Special Event or use of the Municipal Facility.
6. LITTER CONTROL: The permit holder is responsible for ensuring collection of litter from event site(s), and as required, make arrangements for placement, maintenance and removal of trash bins for the duration of the event. Failure to remove the dumpster / garbage bins may result in the City's Public Works Department removing the dumpster / garbage bins at the expense of the organization holding the event.
7. DAMAGE: Maintain and if required, refurbish all municipal property and infrastructure to its original condition within 48 hours of the completed event and to the satisfaction of the City of Revelstoke.
8. LAWS AND REGULATIONS: The permit holder must comply with all laws, rules and regulations of governmental authorities including required permits. City Bylaws and Policies can be viewed online at http://city.revelstoke.ca.
9. POWER: If you require power for your event, a charge will be levied. 
10. FIRE PREVENTION REQUIREMENTS: Fire hydrants and access routes are to be kept clear and unobstructed.  The permit holder may be required to provide the Revelstoke Fire Rescue Services with a Fire Safety Plan for the special event. In any event, the permit holder must comply with all requirements of the BC Fire Code and City of Revelstoke Fire Bylaw No. 1772 and any amendments as required by the Fire Chief.
11. TRAFFIC & PEDESTRIAN SAFETY: The permit holder is responsible for ensuring that all traffic safety rules are observed and that any displays do not impede street or pedestrian traffic and are placed with safety in mind.Ensure appropriate public access is maintained to all roads, parks, and adjacent facilities to the satisfaction of the City of Revelstoke.

STREET CLOSURE REQUESTS:

1. TRAFFIC CONTROL REQUIREMENTS: You will be required to provide road closure details and a map illustrating the proposed closure. Your request will be reviewed by the City’s Operations Manager. The Operations Manager will determine the road closure requirements, which may include submitting a certified traffic control plan.  The permit holder is responsible for providing all necessary traffic controls (including barricades), parking, and emergency access acceptable to the City of Revelstoke. For more information regarding traffic control requirements, please contact the public works department at 250-837-2001.
2. NOTIFICATION OF BUSINESSES AND / OR RESIDENTS: Street Closure requests for the downtown core will not be approved without first taking into consideration the business interruption expected and the impact on businesses and / or residents in the block(s) closed. The Applicant will be required to notify affected businesses or other persons in the block(s) who may be affected by the street closure and provide us with copies of their written consent.
3. BARRICADES: Barricades are used for street closures.   The permit holder is responsible for coordinating, placing, and removing barricades. 

PARK USE:

1.  USE OF PARKS: No ground anchors or any equipment or apparatus, or any vehicles other than City maintenance vehicles are permitted on the lawns or fields. 

EVENTS SERVING ALCOHOL:

1.  CAPE APPLICATION: Events serving alcohol will need to an approved CAPE application as well as a Liquor License.
2. SECURITY CONTROL PLAN: Events serving alcohol will be required to have security control plan.                             

OTHER REQUIREMENTS: 

1.  SANITATION AND PUBLIC/PORTABLE TOLIETS: Make arrangements for installation and maintenance of portable toilets, in quantity suitable to the expected attendance, for the duration of the event.
2. EVENT SAFETY PLAN / EMERGENCY RESPONSE PLAN: Event organizers must submit a Special Event Safety Plan that includes identified risks and mitigation measures, a security plan (if applicable), emergency notification procedures with contact details, evacuation routes and muster points, and first aid protocols.
3. VENDORS/CONCESSIONS:  The event organizer must ensure that vendors are listed on the application.  Vendors are required to have a City of Revelstoke Business License, proof of insurance (for concession purposes) as well as a Food safe Certificate and Health Certificate Number. 
4. ADDITIONAL COSTS:  Any and all callouts incurred by the City, will be the responsibility of the organizer. Approval for use of private property is the sole responsibility of the organizer(s).

All EVENT ORGANIZERS must follow all Parks, Recreation & Culture rules, conditions, and requirements, written, signed or verbal, designed to ensure the safety of EVENT ATTENDEES, members of the public and City staff.