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DATE OF ADOPTION:
September 28, 1998
REFERENCE:
Grants-in-Aid
EXTRACT
OF RESOLUTION:
The Council of the City of Revelstoke recognizes the value to the
community of local clubs, groups, nonprofit organizations and charities
maintaining a local office especially in their efforts to promote
recognition of and tourism to the City and shall receive requests for
grants-in-aid from such clubs, groups, nonprofit organizations and
charities under the terms and conditions following in this policy
resolution. The availability of grants-in-aid shall be subject to
budgetary constraints and shall not be available for out of town events,
unless it can be demonstrated that the City of Revelstoke will directly
benefit from supporting such event.
GRANT-IN-AID CRITERIA:
1. A grant-in-aid may take the form of a tax exemption under the
provisions of the Municipal Act, free or subsidized use of city
facilities, in kind benefits or cash.
2. The total amount of grants-in-aid shall not exceed the total amount
budgeted for the year.
3. The applicant must be able to demonstrate that the charitable event,
local club, group or nonprofit organization would suffer undue hardship
or would be unable to operate without City assistance.
4. Where funding is available to grant applicants from other governments
or other agencies, the City expects that applicants will have exhausted
all other sources before approaching the City for assistance.
5. Where local recreational clubs or other associations using City
facilities, host a Provincial Championship event, Council may consider a
grant to offset the rental of City facilities. The number of registrants
shall be submitted to the City for verification of the grant request.
The organization requesting the grant must be able to demonstrate a need
for assistance.
6. Where clubs or organizations host conventions or special events,
inviting and/or attracting out of town participants, Council may
consider a grant, which may be monetary or in kind, to assist in the
organizing or hosting of the event. Each application will be judged on
its own merit and need.
7. The cost/benefit factor to the City must be taken into consideration
when reviewing applications.
8. The approval of a grant-in-aid in one year does not of itself
guarantee that funding will be available on an ongoing basis.
Grant-in-aid recipients will have to reapply each year using the
following method.
METHOD OF
APPLICATION:
1. Applications for grants-in-aid shall be made in writing addressed to
the Finance Committee by February 28 of the calendar year in which the
grant is required (July 31 of the preceding year for tax exemptions).
2. The application shall state the reason for the request and a brief
outline of the consequences if the grant is not approved.
3. All grant application shall declare requests that have been made to
other governments/agencies - the amounts applied for and the amount
expected to be received.
4. The request shall be accompanied by a copy of the applicant's most
current financial statements together with a budget for the year to
which the grant relates. Where the applicant does not produce this
information as a matter of course, a statement as to how the grant will
be expended will be sufficient.
5. All grant applications will be reviewed by the Finance Committee
after the deadline and a recommendation forwarded to Council for
ratification.
6. The Finance Committee/Council reserve the right to refuse, pay in
full or prorate any or all requests as they deem fit and their decision
shall be final.
7. All grant claims submitted after the deadline shall not qualify for
review until the following year.
8. It is recognized that impromptu charitable events may arise during
the course of a year and after the official deadline. Requests for
assistance will be received by the Finance Committee and any grant
approval will be subject to the constraint of remaining budget funds.
9. Grants-in-aid involving a cash payment will be disbursed on or after
July 2nd in the year in which they have been approved.
CERTIFIED
CORRECT:
___________________________________
Don H. DeGagne, Administrator
APPLICATION FORM:
You may fill out our online application form or use the printable version of the application form is available in Adobe
Acrobat format.
If you don't have the Adobe Acrobat
Reader installed on your computer, please download it for free here.
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