CITY OF REVELSTOKE

MINUTES OF THE REGULAR COUNCIL MEETING HELD IN COUNCIL CHAMBERS MONDAY, APRIL 14, 2008
COMMENCING AT 3:30 P.M.
_____________________________________________________________________________

PRESENT:
Council: Mayor M. McKee
Councillors: P. Frew, C. Johnston, B. MacFarlane, D. Raven, N. Richardson, M. Singh

Staff:
L.R. McPhee, Chief Administrative Officer/Director of Corporate Administration
G. Inglis, Director of Finance
E. Greenwood, Administration Secretary
T. LeRose, Deputy Director of Corporate Administration
H. Stelling, Director of Planning
L. Donato, Manager of Development Services
A. Mason*, Director of Community Economic Development
D. Komonoski, Operations Manager
S/Sgt. J.M. Olsen*, NCO i/c Revelstoke RCMP Detachment

Others:
S. Filipchuk, RCTV
D. Rooney, Revelstoke Times Review
G. Buhler* M. Melnyk
W. Buhler* B. Melnyk
A. Halberstadt* D. Tomlenovich*
B. Sumner* B. Little*
L. Edvardson* S. Newton*
S. Edvardson*

* Present for Portion of Meeting Only




CALL TO ORDER:

Mayor McKee called the meeting to order at 3:30 p.m. and welcomed everyone in attendance.


ADOPTION OF THE AGENDA:

Moved by Councillor Raven, seconded by Councillor Frew that the Agenda be adopted with the following deletion and additions: DELEGATION: Delete - 4.a) Scott LeBuke Re: Relaxation from Parking Requirement; Addition: 4.c) George Buhler Re: Big Eddy Floodplain; CORRESPONDENCE – 6.e) Revelstoke Times Review Re: Parks and Recreation Brochure.
CARRIED


ADOPTION OF THE MINUTES:

1. Regular Council Meeting – March 25, 2008

Moved by Councillor Richardson, seconded by Councillor Johnston that the Minutes of the Regular Council Meeting held March 25, 2008 be approved as presented.
CARRIED

2. Special Council Meeting - April 1, 2008

Moved by Councillor MacFarlane, seconded by Councillor Raven that the Minutes of the Special Council Meeting held April 1, 2008 be approved as presented.
CARRIED


DELEGATION(S):

1. Antoinette Halberstadt, Vice President, Revelstoke Renters' Voice Re: Housing in Revelstoke

Ms. Halberstadt informed Council that she was in attendance to request Council to put pressure on BC Hydro and Minister Richard Neufeld, Minister of Energy, Mines and Petroleum Resources to honour the commitments that were made in the Revelstoke Unit 5 Project - Environmental Assessment Certificate Application.

The Revelstoke Renters' Voice has noted that temporary Turbine 5 workers with their daily living out allowances are occupying scarce rental accommodations and as predicted in the Socio-economic report this has contributed to rental rates escalating to unaffordable levels and displacing local citizens. Ms. Halberstadt referred to an advertisement in the March 26, 2008 Revelstoke Times Review 'Seeking apartments for Kiewit Employees'. She also commented that BC Hydro is aware of the rental crisis in Revelstoke and have not done anything to facilitate impact management.

Ms. Halberstadt asked Council to insist that BC Hydro bring in temporary accommodation for workers such as a Mancamp, other potential Manufactured Homes sites and RV pads on Westside Road or block bookings through the winter at Three Valley Chateau.

Ms. Halberstadt reported that the development of the ski hill has also been a contributing factor to the housing crisis and that it was unfortunate the City did not have the foresight to make RMR provide housing for employees sooner rather than later.

Mayor McKee replied that the City had requested employee housing at the ski hill but the Ministry had allowed the change to later stages of the Resort development.

A. Mason, Director of Community Economic Development commented that BC Hydro had stated there would be very little impact on the local housing but it is not evolving the way they had planned and it is creating problems.

Moved by Councillor Richardson, seconded by Councillor MacFarlane that the City urge BC Hydro by way of a meeting with local BC Hydro representatives, and letters to the Minister of Energy, Mines and Petroleum Resources and British Columbia Utilities Commission to mitigate the socio-economic impacts associated with the Revelstoke Unit 5 Project as BC Hydro had committed to in the Core Committee Report for the Revelstoke Unit 5 Project (December, 2006).
CARRIED

2. George Buhler Re: Big Eddy Floodplain

Mr. Buhler advised that he was in attendance to bring forward concerns regarding the Big Eddy Floodplain. Mr. Buhler referred to letters written by the previous CAO in 2005 where it was stated that the City would be eliminating the floodplain regulations in the Big Eddy area. He indicated that he thought this had been dealt with but it has not.

Mr. Buhler commented that Big Eddy residents in the floodplain had appealed and received reduced assessments but once the CAO wrote the letter, assessments went back up. For the last three years he indicated he had been paying full taxes. Mr. Buhler indicated that he felt everyone in the floodplain should be entitled to reduced taxes for the last three years.

Mr. Buhler stated that the City is now going to give building permits based on geotechnical reports. He said that is good but if he builds, no-one would want to buy because the property is still in the floodplain. Mr. Buhler asked Council what the plan was and what the time lines would be for removing the floodplain development restrictions. He further commented that he had been advised that the City would be getting another geotechnical report before proceeding with the elimination of the floodplain development restrictions. He asked what Council would do if the report came back with negative results.

Mayor McKee replied that he also had been under the impression that this issue had been dealt with but for some reason it had not been done. He commented that the City's solicitor had advised that the City should get one more study before proceeding.

Mayor McKee advised Mr. Buhler that BC Assessment reduced the assessed values which in turn reduced the taxes. It is the assessed values that determine the taxes.

Mayor McKee reported that at the last Council meeting, City Council approved moving forward to obtain the study which would then be followed by bylaw amendments. The City will try to get this expedited and it is hoped everything will be completed by the end of this year.

The CAO reported that discussion is underway with Klohn Krippen and that they have been asked to target the end of June for completion of the study. This is not confirmed as yet. Once the City receives their report staff will review and it will then be brought to the Public Works Committee and then to Council.


BUSINESS ARISING FROM THE MINUTES:

1. Regular Council Meeting – March 25, 2008

Nil.

2. Special Council Meeting - April 1, 2008

Nil.


CORRESPONDENCE:

1. Kids Help Phone Re: Request for support and donation of $500.00

Moved by Councillor Singh, seconded by Councillor Johnston that the correspondence from Kids Help Phone be referred to the Social Committee for review.
CARRIED

2. Downie Timber Ltd. Re: Municipal Taxes

Moved by Councillor MacFarlane, seconded by Councillor Johnston that the correspondence from Downie Timber Ltd. be referred to the Finance Committee for review and response.
CARRIED

3. Community Futures Revelstoke Re: Revelstoke Enhancement Committee

Moved by Councillor MacFarlane, seconded by Councillor Johnston that the correspondence from Community Futures Revelstoke be referred to the Administration Committee.
CARRIED

4. Skookum Cycle & Ski Re: May 17 & 18 'get Rev El Stoked' Mountain Bike Race Weekend and Request for downtown race on Saturday May 17th from 6 - 8 p.m.

Deferred until applicant proves more information.

5. Revelstoke Times Review Re: Parks and Recreation Brochure

Moved by Councillor MacFarlane, seconded by Councillor Johnston that the correspondence from Revelstoke Times Review be referred to the Parks and Recreation Committee.
CARRIED


COMMITTEE REPORTS:


COUNCILLOR FREW, Chair Finance

1. City of Revelstoke Cheque Summary - March, 2008 - $974,789.65

2. Minutes of a Finance Committee Meeting – April 3, 2008

i. Draft Policy F-9 - Revenue and Property Tax

Moved by Councillor Frew, seconded by Councillor Singh that Policy F-9 be adopted as presented.
CARRIED

ii. Revelstoke Shotokan Karate Club

Moved by Councillor Frew, seconded by Councillor Richardson that Council approves a grant-in-aid to the Shotokan Karate Club in the amount of $400 which is to take the form of a credit to be used against the cost of rental fees for its Christmas in March function (2008) and has no cash value.
CARRIED


COUNCILLOR JOHNSTON, Chair Public Works and Protection

1. Monthly Fire Department Report - March 2008

2. Minutes of a Public Works Committee Meeting – April 10, 2008

i. Mackenzie Crossing Bell Cut-out Update

Moved by Councillor Johnston, seconded by Councillor Frew that the request for the bell cut-out at the Mackenzie Avenue crossing be put on hold until the American Railway Engineering and Maintenance of Way Association's bell cut-out recommendations are finalized and further information is received from Transport Canada and CP Ltd.
CARRIED

ii. SD#19 Request for 10th Street Road Closure

Moved by Councillor Johnston, seconded by Councillor Frew that Council authorize the Mayor and Chief Administrative Officer to enter into an agreement in principle, supporting a 10th Street closure for the School District; length to be determined through further negotiations and inclusive of a general list of School District responsibilities.
CARRIED

iii. McKinnon Road (Biatecki Road / Piotrowski Road) Trail Linkage

Moved by Councillor Johnston, seconded by Councillor Frew that the City of Revelstoke pursue an Agreement for legal pedestrian access through the South Half of the Northeast Quarter of Section 23 except parts included in Plans 4526, 5352, 6130, 7318, 7421, 7449, 8287, 8445, NEP75340, NEP77921 and NEP80457; that the City of Revelstoke does not provide winter maintenance along the pedestrian access through the South Half of the Northeast Quarter of Section 23 except parts included in Plans 4526, 5352, 6130, 7318, 7421, 7449, 8287, 8445, NEP75340, NEP77921, NEP80457 and Lot A, Section 23, Plan NEP77921; and that Council direct staff to revisit the Parks Master Plan pertaining to the trail system to re-assess trail locations and the needs of the community.
CARRIED

iv. Septage Composting Facility Update

Moved by Councillor Johnston, seconded by Councillor Frew that staff continue working towards obtaining OMRR compliance and MoE approval; moving forward with the RFP for the facility design in 2008 and construction of the facility for operation for the 2009 season; that the City not consider providing subsidies to offset additional costs for hauling; and that staff further explore the possibility of a temporary facility.
CARRIED


COUNCILLOR MACFARLANE, Chair Planning and Land Development

1. Monthly Building Permit and Accumulative Building Permit Summaries - March 2008

2. Development Permit No. 2008-10 - 111 & 107 Second Street West

Moved by Councillor MacFarlane, seconded by Councillor Raven that Development Permit No. 2008-10 be referred to the Planning Committee.
CARRIED

3. Fees & Charges for Various Municipal Services and Goods Amendment Bylaw No. 1905

Moved by Councillor MacFarlane, seconded by Councillor Frew that Fees & Charges for Various Municipal Services and Goods Amendment Bylaw No. 1905 receive First, Second and Third Readings.
CARRIED

4. Minutes of a Revelstoke Air Quality Committee Meeting - February 26, 2008

i. Idling Recommendations

Moved by Councillor MacFarlane, seconded by Councillor Johnston that another letter from the City of Revelstoke be sent to BC Transit reminding the drivers not to idle the bus.
CARRIED

Moved by Councillor MacFarlane, seconded by Councillor Frew that a letter be sent to the Ministry of Transportation with a copy to HMC Services to request that a sign be displayed asking vehicle operators to reduce their idling within the group of signs that they have for road closure due to avalanche, avalanche control or other road closures.
CARRIED

5. Minutes of a Revelstoke Air Quality Committee Meeting - April 2, 2008

i. Request to Close Grizzly Plaza - June 4, 2008 from 7 p.m. to 9 p.m.

Moved by Councillor MacFarlane, seconded by Councillor Johnston that City Council authorize the closure of Grizzly Plaza from 6:30 p.m. to 9:00 p.m. on Wednesday, June 4, 2008 for Clean Air Day and that barricades are requested from Public Works.
CARRIED

6. Minutes of an Advisory Planning Commission Meeting - April 3, 2008

7. Sign Bylaw No. 1864 and Sign Design Guidelines - Major Tourist Attraction Sign Policy

Moved by Councillor MacFarlane, seconded by Councillor Frew that Sign Bylaw No. 1864 receive Second and Third Readings as amended and that the Major Tourist Attraction Directional Sign Policy be adopted as presented.
CARRIED


COUNCILLOR RAVEN, Chair Parks and Recreation

No Report.


COUNCILLOR RICHARDSON, Chair Culture, and Social Issues

1. Monthly Revelstoke RCMP Victim Services Report - March 2008

2. Minutes of a Culture and Social Issues Committee Meeting - April 10, 2008

i. Community Social Development Committee - Terms of Reference

Moved by Councillor Richardson, seconded by Councillor Singh that Council approve the Community Social Development Committee Terms of Reference dated March 2008 that will replace the Revelstoke Social Action Council Terms of Reference approved by Council on August 27, 2007 as amended.
CARRIED

3. Mayor's Advisory Committee on Health Care - Vacancies


COUNCILLOR SINGH, Chair Economic Development

1. Monthly Business Licence Summary - March 2008

2. Minutes of a Tourism Development Committee Meeting - April 10, 2008


MAYOR MCKEE, Chair Administration, Policy, Bylaws and Public Relations

1. CBT Affected Areas & Community Initiatives Program - Recommendations from Evaluation Committee

Moved by Councillor Richardson, seconded by Councillor MacFarlane that Council approves the recommendations for project funding through the CBT Community Initiatives Program totalling $346,848 as follows:

Project Applicant Amount
Food Bank Community Connections $16,678
Hospice Care Revelstoke Hospice Society 6,170
Affordable Housing Revelstoke Community Housing Society 40,000
Bear Aware Revelstoke Bear Aware Society 10,000
Family Literacy Programs Columbia Basin Alliance for Literacy 15,000
Children's Summer Day Camp Community Connections 10,000
Archival Records Development Revelstoke Museum & Archives 20,000
Infant & Toddler Group Care Revelstoke Child Care Society 10,000
Youth Program Community Connections 15,000
Playing Field Improvements Revelstoke Youth Soccer Association 22,000
CPR Evolution Revelstoke Heritage Railway Society 15,000
Social Justice Advocate Community Connections 22,000
Queen Elizabeth Park Playground Revelstoke Child Care Society 20,000
Community Training Support Okanagan College 15,000
Ski Club Equipment Upgrades Revelstoke Ski Club 7,000
Trade Programs Feasibility Okanagan College 6,000
Mountain Bike Trail Construction Revelstoke Cycling Association 12,000
Screen Smart School District #19 5,000
Legion Facilities Upgrade Royal Canadian Legion Branch 46 5,000
The First Foresters BC Interior Forestry Museum 4,000
Community Safety Initiative Crime Stoppers 4,000
Timber Days 2008 Revelstoke Forest Workers Group 5,000
Radio Plays on Stage Revelstoke Radio Players Society 4,000
Arrowhead's Heritage Assessment Arrowhead Conservation Society 7,000
RVAS Operations & Pottery Studio Revelstoke Visual Arts Society 15,000
Arts Program Coordinator Revelstoke Arts Council 15,000
Mountain Beats Festival Production Revelstoke Mountain Culture Society 5,000
Environmental Education North Columbia Environmental Society 15,000
Revelstoke Film Society Revelstoke Film Society (name pending) 1,000

2. Sub-Lease with the Selkirk Saddle Club

Moved by Councillor Frew, seconded by Councillor Johnston that Council proceeds with the Alternate Approval Process of the electors for the proposed sub-lease with the Selkirk Saddle Club. Council hereby establishes the Elector Response Form to allow for multiple elector responses, that the deadline for receiving elector responses for submission to the Director of Corporate Administration is to be 4:00 p.m., Wednesday, June 4, 2008 and that the determination of the total number of electors of the area (current area of the City of Revelstoke) to which the approval process applies is 4062; and that staff advertise the Notice of the Proposed Disposition of Land.
CARRIED


OLD BUSINESS:

Nil.


NEW BUSINESS:

Nil.


RESOLVE INTO IN CAMERA:

Moved by Councillor Richardson, seconded by Councillor Raven that Council move into In Camera at 4:46 p.m. to consider items of business pursuant to Sections 90.1 (a), (c), (e), (j) and (k) of the Community Charter.
CARRIED


BUSINESS ITEMS TO REPORT:

1. Annual Operating Agreements with BC Transit

City Council authorized the Mayor and Chief Administrative Officer to sign the 2008/2009 Annual Operating Agreement between the City of Revelstoke, British Columbia Transit and Sid Arrow Holdings Ltd. and the 2008/2009 Thompson-Shuswap Annual Operating Agreement between the City of Revelstoke, British Columbia Transit and Lyndon Enterprises Ltd.

2. Minutes of a Public Works In Camera Meeting - April 10, 2008

City Council approved Thors Lawn and Yard Maintenance’s bid for the grounds maintenance contract at the Revelstoke Court House for the 2008 season with options to renew in 2009 and 2010 and the Mayor and Chief Administrative Officer were authorized to sign the contract.

3. Tim Horton’s Contract for Signage on Victoria Road

Council approved the contract for a sign on Victoria Road at the end of Charles Street for Tim Horton’s.

4. Request to Lease Space in Courthouse - Azimuth Forestry & Mapping Solutions Ltd.

City Council approved the lease agreement with Azimuth Forestry and Mapping Solutions Ltd. to rent space in the Courthouse, subject to the legal advertisements of the proposed property disposition.

5. Request to Extend Lease in Courthouse - Refinery Day Spa

City Council approved a month-to-month lease extension for the Refinery Day Spa in the Courthouse.

6. Appointments to Community Social Development Committee

City Council appointed Brian Sumner for a two year term and Elmer Shoji for a one year term as Public at Large members and Councillor Richardson and Councillor MacFarlane as Council representatives to the Community Social Development Committee.

7. Minutes of an In Camera Finance Committee Meeting - April 3, 2008

City Council directed staff to tender the building insurance renewal contract each year and that, if a locally represented insurance broker is successful in winning the contract, the ICBC insurance renewal contract be awarded to whichever locally represented broker was unsuccessful in winning the building insurance contract. Should the building insurance renewal contract not be won by a locally represented insurance broker, then the ICBC insurance renewal contract would alternate between the two locally represented insurance brokers.


ADJOURNMENT:

Moved by Councillor Richardson, seconded by Councillor MacFarlane that the meeting adjourn at 6:45 p.m.
CARRIED



_______________________________
Director of Corporate Administration

______________________________
Mayor




Certified a true copy this _______ day of _________________, _________.


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