CITY OF REVELSTOKE

MINUTES OF THE REGULAR COUNCIL MEETING HELD IN COUNCIL CHAMBERS TUESDAY, MARCH 25, 2008
COMMENCING AT 3:30 P.M.
_____________________________________________________________________________

PRESENT:
Council: Mayor M. McKee
Councillors: P. Frew, C. Johnston, B. MacFarlane, D. Raven, N. Richardson, M. Singh

Staff:
L.R. McPhee, Chief Administrative Officer/Director of Corporate Administration
G. Inglis, Director of Finance
T. LeRose, Deputy Director of Corporate Administration
W. Rota, Fire Chief
A. Chell, Director of Parks, Recreation and Personnel
H. Stelling, Director of Planning
A. Mason, Director of Community Economic Development
D. Komonoski, Operations Manager
S/Sgt. J.M. Olsen, NCO i/c Revelstoke RCMP Detachment

Others:
S. Filipchuk, RCTV
D. Rooney, Revelstoke Times Review
K. Forbes*
E. Brown*
* Present for Portion of Meeting Only




CALL TO ORDER:

Mayor McKee called the meeting to order at 3:35 p.m. and welcomed everyone in attendance.


ADOPTION OF THE AGENDA:

Moved by Councillor MacFarlane, seconded by Councillor Raven that the Agenda be adopted with the following addition: COMMITTEE REPORT – Planning and Land Development – 9.b) New Building Inspector.
CARRIED


ADOPTION OF THE MINUTES:

1. Regular Council Meeting – March 10, 2008

Moved by Councillor Richardson, seconded by Councillor Raven that the Minutes of the Regular Council Meeting held March 10, 2008 be approved as presented.
CARRIED

2. Public Hearing – March 10, 2008

Moved by Councillor Frew, seconded by Councillor MacFarlane that the Minutes of the Public Hearing held March 10, 2008 be received by Council.
CARRIED


DELEGATION(S):

Nil.


BUSINESS ARISING FROM THE MINUTES:

1. Regular Council Meeting – March 10, 2008

Nil.


CORRESPONDENCE:

1. Revelstoke Community Energy Corporation Re: Energy Supply Agreement (ESA)

Moved by Councillor MacFarlane, seconded by Councillor Frew that Council request Revelstoke Community Energy Corporation to submit an Energy Supply Agreement to connect City Hall to the heating system for Council’s review and consideration of the project.
CARRIED

2. Revelstoke Accommodation Association Re: Tourism Infrastructure Committee

The Director of Community Economic Development was directed by Council to arrange the meeting for the Tourism Infrastructure Committee.

3. Revelstoke Accommodation Association Re: School Zone Signage on Nichol Road

Moved by Councillor MacFarlane, seconded by Councillor Singh that this letter be referred to the Public Works Committee of Council for its consideration and report back to Council.
CARRIED

4. Revelstoke Accommodation Association Re: Bus Transportation to Revelstoke Mountain Resort

Moved by Councillor Raven, seconded by Councillor Richardson that the letter be referred to the Parks and Recreation Committee of Council to schedule a meeting with Revelstoke Mountain Resort.
CARRIED

Moved by Councillor Singh, seconded by Councillor Johnston that the Revelstoke Accommodation Association be requested to provide its minutes to the City of Revelstoke to be copied into the Agenda for information and for Council to act on its recommendations.
CARRIED

5. Almer Procyshyn Re: Designated Public Pathway in Arrow Heights

Moved by Councillor Johnston, seconded by Councillor Richardson that the letter and petition be referred to the Public Works Committee of Council for its consideration and report back to Council.
CARRIED

6. Chic Sharp Re: Request to Wave Room and Kitchen Costs at the Community Center for the “Christmas in March Dinner”

Moved by Councillor MacFarlane, seconded by Councillor Richardson that the letter be referred to the Finance Committee of Council for its consideration and report back to Council.
CARRIED


COMMITTEE REPORTS:


COUNCILLOR FREW, Chair Finance

1. Capital Asset Policy F-10

Moved by Councillor Frew, seconded by Councillor Singh that Capital Asset Policy F-10 be adopted as presented.
CARRIED

2. Minutes of a Finance Committee Meeting – March 6, 2008

i. 2008 Grants-in-Aid

Moved by Councillor Frew, seconded by Councillor MacFarlane that Council approve the following grants-in-aid for 2008 in the total amount of $11,321:

Beats and Blues Fundraiser $ 300
Dean Kappler 250
DOKK 2,000
Revelstoke Ambassador Programme 1,200
Revelstoke Community Band 1,000
Revelstoke Community Child Care 2,000
Revelstoke Crimestoppers 1,540
Revelstoke Acrobats 500
Revelstoke Forest Workers Society (Timber Days) 1,331
Revelstoke Lacrosse Association 1,200 $11,321.00
CARRIED

ii. Revenue and Property Tax Policy

Moved by Councillor Frew, seconded by Councillor MacFarlane that Policy F-9 Revenue and Property Tax be adopted as presented.

Moved by Councillor Singh, seconded by Councillor MacFarlane that the motion be tabled in order to refer the proposed policy back to the Finance Committee of Council for further consideration.
CARRIED

Mayor McKee advised the Director of Finance to provide all members of Council the date and time of the next Finance Committee Meeting so that they can attend for the discussion and recommendation on the policy.


COUNCILLOR JOHNSTON, Chair Public Works and Protection

1. Minutes of a Public Works Committee Meeting – March 3, 2008

2. Minutes of a Public Works Committee Meeting – March 13, 2008

i. Grizzly Plaza Update

Moved by Councillor Johnston, seconded by Councillor Raven that Council direct staff to continue to pursue funding opportunities to extend Grizzly Plaza within the next two years and that staff explore whether the Spirit Square Grant could be reallocated for refurbishing the existing plaza and downtown area.
CARRIED

ii. Home and Garden Show - Water Conservation Strategy

Moved by Councillor Johnston, seconded by Councillor Frew that Council direct staff to coordinate the bylaw amendments necessary to implement the water conservation strategy targeting the end of 2008 for completion of the bylaw amendments and that the rebate program and retrofit kit program be deferred to 2009.
CARRIED

iii. Chamber of Commerce - Christmas Decorations

Moved by Councillor Johnston, seconded by Councillor Singh that Council forwards a letter to the Chamber of Commerce requesting they work with their membership to develop a Christmas light/decoration service area plan for business frontage in the downtown core and that the plan be forwarded to the Public Works Committee and staff for consideration prior to June 15th of the year they wish to implement the plan.
CARRIED

iv. Clearview Heights Surface Water Management Plan Update

Moved by Councillor Johnston, seconded by Councillor Frew that Council direct staff to continue to prioritize the recommendation for the existing drainage network as outlined in the report from Golder and Associates - Clearview Heights - Recommendations for Surface Water Management, November 30, 2007 and identify the priorities for 2008 as follows: 1) develop a seasonal drainage inspection plan; 2) develop a maintenance plan for drainage infrastructure; and 3) map the 5 streams that cross the site.
CARRIED

v. Clearview Heights Sewer Extension - Summary

Moved by Councillor Johnston, seconded by Councillor Raven that Council direct staff to forward a response to questions and concerns raised in the January 10 and February 18 e-mails from the Clearview Heights resident including tender notification information and that an information letter is sent to all area property owners prior to the tender being advertised.
CARRIED

vi. Alpine Lane - Local Sewer Service Extension Request

Moved by Councillor Johnston, seconded by Councillor MacFarlane that Council denies the request to include Alpine Lane into the Clearview Heights Sewer Project and directs staff to forward a letter to the Alpine Lane residents advising them that Alpine Lane would require a separate Local Service Area Project.
CARRIED

vii. Request for Handicapped Parking - United Church

Moved by Councillor Johnston, seconded by Councillor Frew that Council defers the request at this time and that the Revelstoke United Church be advised the City is in the process of developing a Parking Strategy to deal with parking concerns and requests; however, the Strategy is not in place at this time. Also, that Council directs staff to meet with a representative from the Revelstoke United Church to discuss whether an interim measure may accommodate the situation and that staff develop a handicapped parking plan in 2008.
CARRIED

viii. Big Eddy Geo-Tech Update

Moved by Councillor Johnston, seconded by Councillor Raven that Council direct staff to initiate the Phase 1 study as identified in the Klohn Crippen proposal and that dependant on the results of Phase 1 that staff be authorized to request Lidstone, Young, Anderson to prepare a sample Restrictive Covenant to save the City harmless for any construction done within the floodplain.
CARRIED

ix. Early Budget Approval Request - TCH Reservoir/Golf Course Well

Moved by Councillor Johnston, seconded by Councillor Frew that Council authorizes early budget approval of $50,000 for the Trans Canada Highway reservoir/system upgrade and $50,000 for the Trans Canada Highway reservoir valve changes.
CARRIED

3. Minutes of a Protection Committee Meeting – March 19, 2008

4. Early Budget Approval – Trailer Mounted Generator for Emergency Operations Centre

Moved by Councillor Johnston, seconded by Councillor Frew that Council provides early approval of $36,000 for the purchase of the Trailer Mounted Back Up Power Generator for the Emergency Operations Centre located at City Hall.
CARRIED

5. Fire Prevention Summary – February 2008

6. Fire Summary Report – February 2008


COUNCILLOR MACFARLANE, Chair Planning and Land Development

1. Minutes of a Planning Committee Meeting – March 12, 2008

i. Ken Forbes - 310, 312 and 314 Townley Street

Mayor McKee allowed Mr. Forbes to speak on the affordable housing contribution for his project. Ken Forbes thanked Council for that opportunity. He advised that the Planning Committee had recommended a $16,000 per unit cash-in-lieu payment which was increased from the $12,000 per unit for the Centre Street Project. Mr. Forbes then requested that Council hold the cost of $12,000 per unit for his project.

NOTE: Councillor Johnston retired from the meeting at 4:26 p.m. due to a conflict of interest as he is legal counsel to the developer.

Moved by Councillor MacFarlane, seconded by Councillor Frew that Council accept the following terms for an affordable housing contribution for 310, 312 and 314 Townley Street: cash-in-lieu in the amount of $16,000 per unit to be collected at time of sale and that the developer, Ken Forbes, be given the choice of the following three options for the affordable housing cash-in-lieu contribution: 1) cash payment up front; 2) future payment at the time of sale secured by a mortgage; or 3) future payment at the time of sale secured by a letter of credit.

Moved by Councillor Raven, seconded by Councillor Richardson that the motion be amended from $16,000 per unit to $12,000 per unit.
Tie Vote - DEFEATED
Opposed: Councillors Frew, MacFarlane and Singh

Question was called on the original Motion: CARRIED
Opposed: Mayor McKee and Councillor Singh

Moved by Councillor MacFarlane, seconded by Councillor Richardson that the Official Community Plan Amendment Bylaw No. 1897 and Zoning Amendment Bylaw No. 1898 receive Second Reading and that Council authorize a Public Hearing for April 28, 2008 at 3:00 p.m. in Council Chambers.
CARRIED
NOTE: Councillor Johnston returned to the meeting at 4:36 p.m.

ii. Revelstoke Dental Centre - 107 and 111 Second Street - Development Permit

Mayor McKee noted that this building may have some heritage value.

Moved by Councillor MacFarlane, seconded by Councillor Johnston that the Revelstoke Dental Centre building issue be referred back to the Planning Committee of Council for further consideration.
CARRIED

iii. Revelstoke Mountain Resort - Mackenzie Landing Subdivision

Moved by Councillor MacFarlane, seconded by Councillor Johnston that the request to name the cul-de-sac within the Mackenzie Landing subdivision 'Mackenzie Court' be approved.
CARRIED

2. New Building Inspector

The Director of Planning advised that there were 7 candidates for the new Building Inspector position. The City offered employment to Erik Stout from the District of Sechelt and Mr. Stout accepted the offer. He will begin on May 12, 2008.


COUNCILLOR RAVEN, Chair Parks and Recreation

1. Minutes of a Parks and Recreation Committee Meeting – March 20, 2008

i. Early Budget Approval

Moved by Councillor Raven, seconded by Councillor Johnston that the removal of the grandstand and power upgrades in Centennial Ball Park receive early budget approval in the amount of $65,000.
CARRIED

Moved by Councillor Raven, seconded by Councillor Richardson that the Community Centre roofing project receive early budget approval in the amount of $65,000.
CARRIED

Moved by Councillor Raven, seconded by Councillor Richardson that the Queen Elizabeth playground contribution have early budget allocation in the amount of $20,000.
CARRIED

Moved by Councillor Raven, seconded by Councillor Richardson that the increase in the operating fees and charges be approved by Council as outlined in the Financial Plan.
CARRIED


COUNCILLOR RICHARDSON, Chair Culture, and Social Issues

No report.


COUNCILLOR SINGH, Chair Economic Development

No report.


MAYOR MCKEE, Chair Administration, Policy, Bylaws and Public Relations

1. Revelstoke Arts Council Re: Request to Use City Logo

Moved by Councillor MacFarlane, seconded by Councillor Richardson that Council authorize approval for the Revelstoke Arts Council to include the logo of the City of Revelstoke on the banner to close off traffic to Grizzly Plaza.
CARRIED

2. Funeral for Dan Chernish

Mayor McKee advised that he attended the funeral for past Councillor Dan Chernish, who sat at the Council table for 24 years. The residents of Revelstoke certainly benefited from the work and expertise that Mr. Chernish had for water, sewer and road projects. He will be greatly missed.


OLD BUSINESS:

Nil.


NEW BUSINESS:

Nil.


RESOLVE INTO IN CAMERA:

Moved by Councillor Richardson, seconded by Councillor MacFarlane that Council move into In Camera at 4:45 p.m. to consider items of business pursuant to Sections 90.1 (e) of the Community Charter.
CARRIED


BUSINESS ITEMS TO REPORT:

1. Curling Rink Rental Contract with Revelstoke Community Forest Corporation

City Council authorized the Mayor and Chief Administrative Officer to sign the Curling Rink Rental Contract 2008-WR-R1.

2. Lease Agreement with BC Hydro and Power Authority for Equestrian Grounds

City Council authorized the Mayor and Chief Administrative Officer to sign the Renewal of Lease Agreement between BC Hydro and Power Authority and the City of Revelstoke for the equestrian Grounds.


ADJOURNMENT:

Moved by Councillor Richardson, seconded by Councillor MacFarlane that the meeting adjourn at 4:45 p.m.
CARRIED





_______________________________
Director of Corporate Administration

______________________________
Mayor




Certified a true copy this _______ day of _________________, _________.


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