CITY OF REVELSTOKE

MINUTES OF THE REGULAR COUNCIL MEETING HELD IN COUNCIL CHAMBERS MONDAY, SEPTEMBER 10, 2007 COMMENCING AT 3:30 P.M.
_____________________________________________________________________________

PRESENT:
Council: Mayor M. McKee
Councillors: P. Frew, C. Johnston, B. MacFarlane, D. Raven, N. Richardson*, M. Singh

Staff:
L.R. McPhee, Chief Administrative Officer/Director of Corporate Administration
R. Hillary, Deputy Director of Finance
E. Greenwood, Administration Secretary
T. LeRose, Deputy Director of Corporate Administration
H. Stelling, Director of Planning
A. Mason, Director of Community Economic Development
W. Rota, Fire Chief

Others:
S. Filipchuk, RCTV
D. Rooney, Revelstoke Times Review
* Present for Portion of Meeting Only




CALL TO ORDER:

Mayor McKee called the meeting to order at 3:30 p.m. and welcomed everyone in attendance.


ADOPTION OF THE AGENDA:

Moved by Councillor MacFarlane, seconded by Councillor Raven that the Agenda be adopted with the following addition: COMMITTEE REPORTS: Mayor McKee, Chair Administration, Policy, Bylaws and Public Relations 13.b) September 24, 2007 Council Meeting.
CARRIED


ADOPTION OF THE MINUTES:

1. Regular Council Meeting – August 27, 2007

Moved by Councillor Frew, seconded by Councillor Raven that the Minutes of the Regular Council Meeting held August 27, 2007 be approved as presented.
CARRIED

2. Minutes of a Public Hearing – August 27, 2007

Moved by Councillor MacFarlane, seconded by Councillor Raven that the Minutes of a Public Hearing held August 27, 2007 be received by Council.
CARRIED

NOTE: Councillor Richardson attended the meeting at 3:35 p.m.


DELEGATION:

1. Graham Fenwick, Jennifer Walker-Larson & Lynn Fleming, BC Hydro Re: Update on Revelstoke Unit 5 Project

Mr. Fenwick informed Council that he will be moving to Revelstoke in October to oversee the Revelstoke Unit 5 project. Mr. Fenwick then provided a powerpoint presentation to Council that outlined the different stages of the project and construction schedule.

The Director of Community Economic Development asked the question about wear and tear on Westside Road and when the traffic would be the heaviest.

Mr. Fenwick replied that a survey of the road will be done at the beginning of the project and then at the end and that an Agreement can be worked out regarding compensating the City for the damage.

Councillor Raven asked what has been done about providing employee housing.

Mr. Fenwick replied that BC hydro did a study and hotels and motels are prepared to block off rooms. The number of employees will probably peak at 80. Mr. Fenwick realized the study was done a few years ago and they are now competing with the ski resort.

Ms. Walker-Larson provided Council with an update on the Revelstoke and Mica Unit Development Sequence Committee, the Columbia River Water Use Plan Implementation and
Revelstoke staffing.

Ms. Walker-Larson then introduced Lynn Fleming who is the new Plant Manager at the Revelstoke Dam.

Mayor McKee thanked Mr. Fenwick, Ms. Walker-Larson & Ms. Fleming for attending the meeting.


BUSINESS ARISING FROM THE MINUTES:

1. Regular Council Meeting – August 27, 2007

Nil.


CORRESPONDENCE:

1. Union of British Columbia Municipalities Re: The British Columbia Climate Action Charter

2. BC Agriculture Council Re: Late Resolution on biomass boiler standards to the UBCM Convention

3. Thom Tischik, Executive Director, Revelstoke Chamber of Commerce Re: Letter of Appreciation

Moved by Councillor MacFarlane seconded by Councillor Johnston that City Council send a letter to Thom Tischik thanking him for his service and wishing him well in his future endeavours.
CARRIED

4. Canadian Office and Professional Employees Union Local 378 Re: British Columbia Love Their Rivers

5. City of Prince Rupert Re: UBCM Emergency Resolution – British Columbia Electoral Boundaries Commission Preliminary Report of August 15, 2007

6. Smart Growth BC Re: Invitation to become a Municipal Friend of BC

7. Western Canada Wilderness Committee Re: St’át’imc Territory

8. Sarah Newton Re: Request for Update on how the Federal Gas Tax Monies will be disbursed by the City of Revelstoke


COMMITTEE REPORTS:


COUNCILLOR FREW, Chair Finance

1. City of Revelstoke Cheque Summary – August 1, 2007 - $1,989,700.75

2. City of Revelstoke Cheque Summary – August 31, 2007 - $1,071,361.90

3. Minutes of a Heritage Commission Meeting – August 29, 2007


COUNCILLOR JOHNSTON, Chair Public Works and Protection

1. Monthly Fire Department Report – July 2007


COUNCILLOR MACFARLANE, Chair Planning and Land Development

1. Monthly Building Permit and Accumulative Building Permit Summaries – August 2007

2. Official Community Plan Amendment Application OCP 2007-18 – 305 – 311 First Street West

Moved by Councillor MacFarlane, seconded by Councillor Johnston that Official Community Plan Amendment Bylaw No. 1880 receive Third Reading and Final Adoption.
CARRIED

3. Zoning Amendment Bylaw No. 1879 – Secondary Suites

Moved by Councillor MacFarlane, seconded by Councillor Raven that Zoning Amendment Bylaw No. 1879 receive Third Reading and Final Adoption.
CARRIED

NOTE: Re: Bylaw Nos. 1803 and 1808

Councillor Raven and Councillor Singh excused themselves as they indicated they were in a conflict of interest situation. They retired from Council Chambers at 4:16 p.m.

4. Zoning Amendment Bylaw No. 1803 – Big Bend Development Corporation – Trans Canada Highway and Bend Road

Moved by Councillor MacFarlane, seconded by Councillor Frew that Zoning Amendment Bylaw No. 1803 be adopted by Council.
CARRIED

5. Zoning Amendment Bylaw No. 1808 – Big Bend Development Corporation – Trans Canada Highway and Bend Road

Moved by Councillor MacFarlane, seconded by Councillor Richardson that Zoning Amendment Bylaw No. 1808 be adopted by Council.
CARRIED

NOTE: Councillor Raven and Councillor Singh returned to Council Chambers at 4:18 p.m.


COUNCILLOR RAVEN, Chair Parks and Recreation

No Report.


COUNCILLOR RICHARDSON, Chair Culture, and Social Issues

1. Notes from a Bear Management Committee Meeting – September 4, 2007

Moved by Councillor Richardson that the City place a dumpster at Public Works for the emergency period of September – November for residential household garbage dropoff.

The Chief Administrative Officer reported that there is a dumpster in the public works yard where garbage can be dropped off Monday to Friday from 7 a.m. to 3:30 p.m.

Mayor McKee suggested that Public Works staff liaise with the Bear Aware Committee and commented that the message needs to get out to the public about the dumpster at Public Works.


COUNCILLOR SINGH, Chair Economic Development

1. Monthly Business Licence Summary – August 2007


MAYOR MCKEE, Chair Administration, Policy, Bylaws and Public Relations

1. Approval of the Electors by Alternative Approval Process

Moved by Councillor Frew, seconded by Councillor Raven that City Council accept the Certificate of Sufficiency and Adopt Pearkes Drive Cleland Road Construction Loan Authorization Bylaw No. 1875.
CARRIED
Opposed: Councillor Singh

Moved by Councillor Frew, seconded by Councillor Richardson that City Council accept the Certificate of Sufficiency and Adopt Track Street Sewer Replacement Loan Authorization Bylaw No. 1876.
CARRIED

Moved by Councillor Frew, seconded by Councillor Raven that City Council accept the Certificate of Sufficiency and Adopt Enlarging Airport Way Sewer Trunk Line Loan Authorization Bylaw No. 1877.
CARRIED

2. September 24, 2007 Council Meeting

Mayor McKee reported that some Council members will be in Vancouver for the UBCM Convention on Monday September 24, 2007.

Moved by Councillor MacFarlane, seconded by Councillor Richardson that the September 24, 2007 Council meeting be cancelled.
CARRIED


OLD BUSINESS:

1. Item 5.d from Minutes of a Revelstoke Air Quality Committee Meeting – June 26, 2007

Moved by Councillor MacFarlane, seconded by Councillor Frew that Item 5.d from the Minutes of a Revelstoke Air Quality Committee Meeting held on June 26, 2007 be referred back to the Air Quality Committee for clarification.
CARRIED


NEW BUSINESS:

Nil.


RESOLVE INTO IN CAMERA:

Moved by Councillor MacFarlane, seconded by Councillor Richardson that Council move into In Camera at 4:32 p.m. to consider items of business pursuant to Sections 90.1 (c) and (k) of the Community Charter.
CARRIED


BUSINESS ITEMS TO REPORT:

1. Purchase of New Pumper Truck

It was agreed that American LaFrance of BC be secured to supply one new pumper fire truck in the amount of $406,102.00; that a letter of intent be forwarded to American LaFrance of BC (“the manufacturer”) and that staff work out the purchase of loose equipment.

2. Cost Estimate – Stage 2 Preliminary Site Investigation – Co-op Lands

It was agreed that AMEC be hired for Stage 2 of the Preliminary Environmental Site Investigation on the Co-op lands for the amount of $31,035 excluding taxes.

3. Grant Agreement – Revelstoke Air Quality Committee – Emission Inventory & Source Apportionment Study

Council approved and authorized the Mayor and Chief Administrative Officer to sign the funding agreement between the City of Revelstoke and the Ministry of Environment for an Emission Inventory and Source Apportionment Study to be undertaken by the City of Revelstoke.

4. Air Monitoring Agreement

Council approved and authorized the Mayor and Chief Administrative Officer to sign the Air Monitoring Agreement between the City of Revelstoke, School District No. 19 and the Ministry of Environment to continue to operate the Air Monitoring Program.

6. One Ton 4 x 4

It was agreed that Jacobson Ford be awarded the tender for supply of a one ton 4x4 extended cab flat deck with hoist for the low bid of $57,818.36 (including all taxes).

7. Proposals for Fuel

It was agreed that the City of Revelstoke Public Works Department send out a Request for Proposals for fuel for the 2008 year with a one year renewal option.


ADJOURNMENT:

Moved by Councillor Richardson, seconded by Councillor Raven that the meeting adjourn at 5:55 p.m.
CARRIED





__________________________________
Deputy Director of Corporate Administration


______________________________
 Mayor



Certified a true copy this _______ day of _________________, _________.