CITY OF REVELSTOKE

MINUTES OF THE REGULAR COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS OF CITY HALL ON MONDAY, DECEMBER 15, 2003
COMMENCING AT 3:30 P.M.



PRESENT:
Council:
Mayor M. McKee
Councillors:
P. Frew , M. Singh, B. MacFarlane, T. O’Hagan, N. Richardson
Excused:
Councillor C. Johnston

Staff:
D.H. DeGagne, Chief Administrative Officer/Director of Corporate Administration
E. Greenwood, Administrative Secretary
G. Inglis, Director of Finance
T. Miertsch, Recording Secretary
B. Yeomans, Superintendent of Public Works
T. Knight, City Planner
A. Mason, Director of Community Economic Development
W. Rota,* Fire Chief
A. Chell, Director Parks and Recreation

Others:
S. Filipchuk, Revelstoke Cable TV
D. Rooney, Revelstoke Times Review
Wolfgang Schlemmer*
A. Smythe*

* Present for Portion of Meeting Only

CALL TO ORDER:

Mayor McKee called the meeting to order at 3:30 p.m. and welcomed everyone in attendance.


ADOPTION OF THE AGENDA:

Moved by Councillor Richardson, seconded by Councillor McFarlane that the Agenda be adopted with the following additions: BUSINESS ARISING FROM THE MINUTES – 5.b) Minutes of a Special Council Meeting Held December 8, 2003 – CORRESPONDENCE -6.g) City of Burnaby – Re: Bill 75 – Significant Project Streamlining – COMMITTEE REPORT – Councillor O’Hagan, Chair Finance-10.e) Forest Workers meeting update.
CARRIED


ADOPTION OF THE MINUTES:

1. Regular Council Meeting – November 24, 2003

Moved by Councillor Richardson, seconded by Councillor O’Hagan that the Minutes of the Regular Council Meeting held November 24, 2003 be adopted as presented.
CARRIED

2. Special Council Meeting – December 8, 2003

Moved by Councillor Frew, Seconded by Councillor MacFarlane that the Minutes of the Special Council Meeting held December 8, 2003 be adopted as presented.
CARRIED


DELEGATION(S)

1. Alan Smythe – RE: Softwood Lumber Agreement

Mr. Smythe updated Council on the Softwood Lumber Agreement and informed Council that Downie Street Sawmills was not happy with the new agreement but will accept it to give some certainty in an uncertain market. Mayor McKee thanked Mr. Smythe for his presentation and Downie Street Sawmills for their commitment, stand and position in the community.


BUSINESS ARISING FROM THE MINUTES:

1. Regular Council Meeting – October 14, 2003

Nil.

2. Special Council Meeting – December 8, 2003

i. Revelstoke Aquatic Centre – Tender T2051-02.05 – Excavation, Backfill & Compaction

Moved by Councillor MacFarlane, seconded by Councillor Richardson that the Revelstoke Aquatic Centre Tender T2051-02.05 be awarded to Jake & Jay Holdings Ltd. in the amount of $230,150.00
CARRIED
OPPOSED: Councillor Singh


CORRESPONDENCE:

1. Royal Canadian Legion Branch No.46 Revelstoke: Requesting inclusion in Bylaw Exempting taxes

Moved by Councillor MacFarlane, seconded by Councillor O’Hagan that the correspondence from the Royal Canadian Legion Branch No. 46 Revelstoke be referred to the Finance Committee for further investigation as to what other communities do in regards to their Legions.
CARRIED

2. City of Fort St. John Re: Alternative Justice Program Funding Grants

Moved by Councillor MacFarlane, seconded by Councillor Richardson that the correspondence from the City of Fort St. John be referred to the Social Committee for review.
CARRIED

3. Okanagan Regional Library Re: Appointment to the Okanagan Regional Library

Moved by Councillor MacFarlane, seconded by Councillor Richardson that Councillor Frew be appointed to the O.K. Regional Library Board and Councillor Johnston will be the alternate.
CARRIED

4. Heart and Stroke Foundation Re: Door to Door Canvas

Moved by Councillor MacFarlane, seconded by Councillor O’Hagan that the request from the Heart and Stroke Foundation for a door-to-door canvas from February 1-25, 2004, be approved.
CARRIED

5. M.I.A. of B.C. Re: Civil Liability Review

Moved by Councillor MacFarlane, seconded by Councillor Frew that Council send a letter of support stating:
a. City of Revelstoke supports the UBCM-MIA Joint Task force recommendations contained in the task force’s submission to the BC Attorney General’s civil liability review;
b. City of Revelstoke urges the Provincial government to introduce legislation in the Spring, 2004 legislative session to give effect to those recommendations; and
c. the Mayor be authorized to write to the Premier of British Columbia, the Attorney General of British Columbia and local MLA Wendy McMahon, to convey the above.
CARRIED

6. Revelstoke Community Foundation – Grant in Aid Request – Valentine’s Dance

Moved by Councillor O’Hagan, seconded by Councillor Richardson that the grant in aid request from the Revelstoke Community Foundation be referred to the Finance Committee for review.
CARRIED

7. City of Burnaby – Re: Bill 75 – Significant Project Streamlining Act

Moved by Councillor MacFarlane, seconded by Councillor Richardson that Council support the City of Burnaby in their opposition to Bill 75 and that a letter be sent to the Provincial Government supporting the City of Burnaby.
CARRIED


COMMITTEE REPORTS:


COUNCILLOR FREW, Chair Public Works and Protection

1. Monthly Animal Control report – November 2003

2. Monthly fire Department Report – November 2003

3. Minutes of a Public Works Committee Meeting – December 11, 2003


COUNCILLOR JOHNSTON, Chair Planning and Land Development

1. Monthly Building Permit and Accumulative Building Permit Summaries – November 2003.

2. City of Revelstoke Zoning Amendment Bylaw No. 1727

Moved by Councillor Frew, seconded by Councillor MacFarlane that City of Revelstoke Zoning Amendment Bylaw No. 1727, receive First and Second Reading, and that a Public Hearing pursuant to Sections 890 and 892 of the Local Government Act be scheduled for 3:00 p.m. Monday January 12, 2004.
CARRIED

3. City of Revelstoke Zoning Amendment Bylaw No. 1723

Moved by Councillor MacFarlane, seconded by Councillor O’Hagan that the City of Revelstoke Zoning Amendment Bylaw No. 1723, receive First and Second Reading and that a Public Hearing pursuant to Sections 890 and 892 of the Local Government Act be scheduled for 3:00 p.m. Monday January 12, 2004.
CARRIED

4. City of Revelstoke Zoning Amendment Bylaw No. 1722

Moved by Councillor Frew, seconded by Councillor Richardson that City of Revelstoke Zoning Amendment Bylaw No. 1722 be given Third and Final Reading, and be adopted by Council.
CARRIED

5. Development Variance Permit DVP 2003-35/2411 KOA Road

Moved by Councillor O’Hagan, seconded by Councillor Frew that Development Variance Permit DVP 2003-35 be approved.
CARRIED

6. Development Variance Permit DVP 2003-37/317 Mackenzie Avenue

Moved by Councillor Frew, seconded by Councillor Richardson that Development Variance Permit DVP 2003-37 be approved.
CARRIED

7. City of Revelstoke Zoning Amendment Bylaw No. 1725

Moved by Councillor O’Hagan, seconded by Councillor Frew that City of Revelstoke Zoning Amendment Bylaw No. 1725 receive First and Second Reading and that a Public Hearing pursuant to Sections 890 and 892 of the Local Government Act be scheduled for 3:00 p.m. Monday January 12, 2004.
CARRIED

8. City of Revelstoke Sign Amendment Bylaw No. 1726

Moved by Councillor O’Hagan, seconded by Councillor Frew that City of Revelstoke Sign Amendment Bylaw No. 1726 receive First, Second and Third Reading.
CARRIED

9. Minutes of a Planning Committee – November 26, 2003

i. City of Revelstoke / Bulk ALR Application

Moved by Councillor Frew, seconded by Councillor Richardson that a Public Hearing pursuant to Section 29 of the Agricultural Land Commission Act be scheduled for 3:00 p.m. Tuesday, January 13th, 2004.
CARRIED

ii. Adolf Friesen and Jennifer Blaau/ 203 Fourth Street East

Moved by Councillor Frew, seconded by Councillor Singh that staff be authorized to draft Development Variance Permit No. 2003-38 and that the neighbors be notified as required by Section 922 (4) of the Local Government Act, that the owners enter into an encroachment agreement with the City regarding the Encroachment onto Orton Avenue, and that the encroachment agreement be registered prior to issuance of the Development Variance Permit.
CARRIED

iii. Development Permit DP 2003-40 / 317 Mackenzie Avenue

Moved by Councillor O’Hagan, seconded by Councillor Singh that Development Permit DP 2003-40 be approved.
CARRIED

iv. Amendment to City Parking Bylaw

Moved by Councillor Richardson, seconded by Councillor MacFarlane that the issue of a Long Term Parking Strategy by referred to the next Council retreat and that staff initiate a review of available properties to assess their potential for use as a City parking lot.
CARRIED

v. Grizzly Plaza Extension Study

Moved by Councillor Frew, seconded by Councillor MacFarlane, that staff proceed with obtaining a cost estimate for the preferred plan.
CARRIED

vi. Grizzly Sports Bar & Grill

Moved by Councillor Frew, seconded by Councillor O’Hagan that Staff cancel the Letter of Credit and delete reference to parking requirement on the approved Development Permit.
CARRIED

10. Minutes of a Revelstoke Enhancement Committee Meeting – November 26, 2003

i. Woodenhead Park Signage

Moved by Councillor Frew, seconded by Councillor MacFarlane that City Council approve the construction of the “Grizzly Plaza Evening” photographic sign on the ring road behind the fast food outlets located on the Trans Canada Highway.
CARRIED

ii. Highway Signs

Moved by Councillor MacFarlane, seconded by Councillor O’Hagan that the consistency of image continue for the highway promotional signage with the use of the “Grizzly Plaza Evening” photographic design and that the wording “Discover Revelstoke” be moved to the top of the sign with a facility for attaching event listings to the bottom of the sign.
CARRIED

iii. LED Lights

Moved by Councillor Richardson, seconded by Councillor O’Hagan that LED lights be placed on the trees next to the backlit “Revelstoke” sign on the west side of the Columbia River Bridge.
CARRIED


COUNCILLOR MACFARLANE, Chair Economic Development

1. Monthly Business License Summary – November 2003

2. Notes from the Public Meeting to Review Community Economic Strategy – November 20, 2003


COUNCILLOR O’HAGAN, Chair Finance

1. City of Revelstoke Temporary Borrowing Bylaw No. 1720

Moved by Councillor O’Hagan, seconded by Councillor Richardson that City of Revelstoke Temporary Borrowing Bylaw No. 1720 receive Third and Final Reading and be Adopted by Council.
CARRIED

2. City of Revelstoke Cheque Summary – November 2003 - $1,020,970.32

3. City of Revelstoke Revenue Anticipation Borrowing Bylaw No.1724

Moved by Councillor O’Hagan, seconded by Councillor MacFarlane that Bylaw No.1724, being a Bylaw to provide for the borrowing of such sums of money as may be requisite to meet the current lawful expenditures of the Municipality be given First, Second, and Third Reading.
CARRIED

4. Mt. Mackenzie Ski Hill – Bus Service

5. Forest Workers Meeting – Update


COUNCILLOR RICHARDSON, Chair Environmental, and Social Issues

1. Victim Services Memo – Name Change for One Year Pilot Project

Moved by Councillor Richardson, seconded by Councillor Singh, that Council support the name change to “REVELSTOKE POLICE SUPPORT SERVICES PROGRAM.”
CARRIED

2. Minutes of a Social Committee of Council Meeting – December 2, 2003.

i. Housing Resource Centre Funding

Moved by Councillor Richardson, seconded by Councillor MacFarlane, that the City of Revelstoke send a letter of support to the Housing Resource Centre to accompany their funding applications.
CARRIED

ii. Ministry of Human Resources

Moved by Councillor Richardson, seconded by Councillor MacFarlane that the City of Revelstoke write Minister Murray Coell informing him of the services that are now missing in the community and that it is important for the City to get them back and also to request that the government not follow through on its decision to cut off assistance to clients.
CARRIED

3. Notes from the Community Social Strategy Review – November 13, 2003

4. Monthly Revelstoke Police Support Services Report – November 2003


COUNCILLOR SINGH, Chair Parks and Recreation

1. Minutes of a Tourism Development Committee Meeting – December 9, 2003

2. Minutes of a Parks and Recreation Committee Meeting – December 10, 2003

i. Review of Fund Raising Brochure – Revelstoke Aquatic Centre

Moved by Councillor Singh, seconded by Councillor Richardson that the fund raising brochure be approved.
CARRIED

ii. Task – Proposal Calls

Moved by Councillor Singh, seconded by Councillor MacFarlane that there be a minimum of two weeks lead time given for proposal submissions.

Moved by Councillor MacFarlane, seconded by Councillor Richardson to bring forward the above resolution at the January 12, 2004 Council meeting after members have had an opportunity to discuss the issue with TASK.
CARRIED


MAYOR MCKEE, Chair Administration, Policy, Bylaws and Public Relations

1. P - 3 Personnel Retirement / Resignation Policy

Moved by Councillor MacFarlane seconded by Councillor Frew that Policy P – 3 Personnel – (Retirement/Resignation) be approved and replace the existing Personnel (Retirement) Policy P-3.
CARRIED

2. 2004 Schedule for Acting Mayor

Moved by Councillor MacFarlane, seconded by Councillor Richardson that the 2004 Schedule for acting Mayor be approved.
CARRIED

3. Minutes of the Mayors Advisory Committee on Health Care – October 30, 2003

4. Memo to Council from Mayors advisory Committee and Minutes – December 8, 2003

i. Vacant Moberly

Moved by Councillor Richardson seconded by Councillor Frew that the community should take a strong stand in insisting that Assisted Living facilities be in operation before the planned reductions in residential care take place. At the very least, the empty beds in Moberly should be used for A/L eligible individuals until and if Moberly renovations take place.
CARRIED

ii. Option #1 Renovate Moberly as residential care

Moved by Councillor Richardson seconded by Councillor MacFarlane that Council request the IHA to reconsider Option #1 – Renovate Moberly as residential care, build new Assisted Living and leave the hospital as is, advising that the City would offer favourable arrangements for the site beside Moberly for construction of Assisted Living.
CARRIED

iii. Correspondence

Moved by Councillor Richardson seconded by Councillor O’Hagan, that Council send a letter to the I.H.A.,stating Revelstoke is a community equally remote or more so than Golden and therefore should also receive its over 75 residential bed allotment on the basis of 82.5 beds per thousand vs. 75, as proposed.
CARRIED

5. Annual Activity Report for Fiscal Year Revelstoke Museum & Archives

Moved by Councillor MacFarlane, seconded by Councillor Richardson that this be referred to the Finance Department for budget discussions.
CARRIED

6. Mackenzie Avenue Railway Crossing Committee – Committee Appointments

Moved by Councillor Richardson, seconded by Councillor O’Hagan that the following residents form the Committee along with City representatives. Maureen Weddell, George Planden, Dan Moore, Eric Scarcella, Annie Christman representing Chamber of Commerce, Rick Poznikoff, or his appointee representing CPR, Wade Rota Staff appointment representing emergency services, Councillor MacFarlane, Mayor McKee, and Bryant Yeomans Superintendent of Public Works.
CARRIED

7. Mackenzie Avenue Crossing Committee Terms of Reference

Moved by Councillor MacFarlane, seconded by Councillor Richardson to approve the Terms of Reference and forward them to the Mackenzie Avenue Railway Crossing Committee.
CARRIED

8. Request for Proposals – Management Consultant Services

Moved by Councillor Singh, seconded by Councillor Richardson that the request for proposals for Management Consultant Services be approved.
CARRIED

9. Administration, Policy, Bylaws and Public Relations Committee Meeting Minutes – December 9, 2003

i. Bill 79 – Columbia Basin Trust

Moved by Councillor MacFarlane, seconded by Councillor Richardson that the Mayor send a letter to the appropriate authorities in the Provincial Government with the following comments:

a. an indication of Councils’ disappointment over the lack of consultation with respect to the changes proposed by Bill 79,
b. concern over the potential loss of local control of the C.B.T. as a result of Bill 79,
c. request that the Provincial Government demonstrate to the citizens of the Columbia Basin how their interests with respect to the C.B.T. are going to be protected under Bill 79 to ensure the intended on going benefits to the area will be maintained,
d. request that the Provincial Government also give assurances that the Trust will be an independent entity completely separate from the Provincial Government.
CARRIED

ii. City Hall Closure – January 2, 2004

Moved by Councillor Richardson, seconded by Councillor MacFarlane that the closure of City Hall be approved as outlined in the December 2, 2003 memo from the C.A.O.
CARRIED

10. Notice of Regular Council Meetings, Standing Committee Meetings and Commission Meetings for the Year 2004

Moved by Councillor O’Hagan, seconded by Councillor MacFarlane that the notice of Regular Council Meetings, Standing Committee Meetings and Commission Meetings for the Year 2004 be approved.
CARRIED

11. Retreat Dates

It was agreed upon by Council members that January 10, 2004 would be an acceptable date to hold the retreat.


OLD BUSINESS:

1. Memo to Council, from Bylaw Enforcement Officer: Re Cosmetologists’ Association of B.C.

Moved by Councillor MacFarlane, seconded by Councillor Singh that the City not require businesses to be a member of the “Cosmetology Industry Association of B.C.” to receive a Business License.
CARRIED


NEW BUSINESS:

1. Request for Leave of Absence

Moved by Councillor O’Hagan, seconded by Councillor Richardson that Councillor Johnston be granted a Leave Of Absence from City Council for medical reasons.
CARRIED


RESOLVE INTO IN CAMERA:

Moved by Councillor Richardson, seconded by Councillor O’Hagan that Council re-convene into In Camera at 5:20 p.m. to consider items of business pursuant to Section 242.2 of the Local Government Act.
CARRIED


BUSINESS ITEMS TO REPORT:

No Report.


ADJOURNMENT:

Moved by Councillor Richardson , seconded by Councillor O’Hagan that the meeting adjourn at 6:20 p.m.
CARRIED





DIRECTOR OF CORPORATE ADMINISTRATION

MAYOR




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