This position is within the Bargaining Unit of Canadian Union of Public
Employees, Local 363.
DEFINITION:
This position is responsible for the
administration of payroll and benefits and the maintenance of the
accounts payable system. The position reports to the Deputy Director of
Finance or the Director of Finance.
TYPICAL DUTIES - Payroll:
- Prepare bi-weekly payroll for full
time, part time and casual employees using computerized payroll system
(currently MAIS) for both management and union employees.
- Prepare regular remittances of
payroll deductions to Canada Customs and Revenue Agency and ensure that
these are done on a timely basis to avoid interest and penalties.
- Prepare annual payroll deduction,
Pension Corporation and WCB reconciliations as well as T4’s by the
required deadlines.
- Prepare and submit other
reconciliations, reports or returns that may be required (e.g. WCB, ROE,
Pension Corporation etc).
- Maintain overtime, sick time and
vacation leave records.
- Administer benefits program.
- Reconcile payroll records to general
ledger monthly or more often as may be required.
- Any other duties or special projects
that may be assigned by the Deputy Director of Finance or Director of
Finance.
- Providing support and assistance for
other positions within the Finance Department as may be required.
- Answering enquiries on the telephone
or at the front counter and using the cash register.
- Prepare journal entries as may be
required relating to payroll transactions.
TYPICAL DUTIES - Accounts Payable:
- Ensure accurate processing of
purchase invoices using the MAIS accounts payable system.
- Ensure payment of invoices by due
dates to avoid penalties and interest.
- Prepare and distribute invoices to
correct departments, ensure that they are returned in a timely manner
and correctly coded.
- Maintain Supplier Master Maintenance
files.
- Preparation of cheques and underlying
reconciliations and registers, ensuring that these balance with the GL.
- Preparation of periodic reports and
analyses as may be required including Annual Public Bodies Report.
- Answer telephone and customer
enquiries as necessary including attending front counter and using the
cash register.
- Providing support and assistance as
necessary for other positions within the Finance Department.
- Dealing with any other special
projects required by the Deputy Director of Finance or Director of
Finance.
- Prepare journal entries as may be
required relating to accounts payable transactions.
KNOWLEDGE, ABILITIES AND SKILLS:
- Must be familiar with a computerized
payroll/accounts payable system.
- Must be familiar with legislation
that effects payroll.
- Must be familiar with interpreting
the provisions of Collective Agreements insofar as they relate to
payroll and benefits.
- The incumbent is expected to bring a
high degree of accuracy and diligence to the work.
- Familiarity with direct deposit
operations.
- Ability to work to deadlines.
- Good interpersonal and communication
skills.
- Must demonstrate competence in the
use of computers and other office equipment.
- Must demonstrate competence in the
use of various computer programs including Microsoft Word and Excel.
REQUIRED TRAINING AND EXPERIENCE:
Completion of Grade 12 plus 2 years
further education resulting in a diploma in accounting, pay-roll or a
related field together with a minimum 2 years experience in a
computerized, business environment. Approved supplemental courses in
accounting, payroll and/or computers and related fields may be
substituted for the 2 years post secondary education. |
